Benefits:

401(k) matching
Company parties
Competitive salary
Dental insurance
Health insurance
Opportunity for advancement
Paid time off
Training & development
Vision insurance

SERVPRO of Springfield

Project Manager

Position Summary
The Project Manager manages water, fire, mold and restoration projects from start to finish. This role ensures seamless coordination between clients, field teams, and insurance partners, leveraging DASH for all project management, compliance, and documentation tracking. The Project Coordinator is accountable for maintaining project accuracy, communication, and financial performance through every stage of the restoration process.

Key Responsibilities

Project Setup & Assessment

● Contact clients promptly to schedule and confirm initial assessments.
● Conduct detailed property evaluations, capture photo documentation, and create moisture maps.
● Develop daily work plans, assign tasks, and document all setup details within DASH.
● Ensure all client signatures and required forms are collected and uploaded for compliance.
● For Time & Materials projects, establish an on-site binder for crew documentation and ensure all data is mirrored in DASH.
● Work with Restoration Manager on scheduling of crews from project start to completion

Insurance & Client Communication

● Initiate and record all adjuster communications in DASH, including approvals, notes, and documentation.
● Follow communication protocols for complex adjusters using email or XactAnalysis.
● Clearly document which adjuster authorized specific work or expenditures.

Vendor & Subcontractor Coordination

● Submit vendor and subcontractor requests through DASH for centralized tracking.
● Coordinate materials testing and abatement bids; confirm insurance coverage and document within DASH.
● Track all vendor approvals and compliance documentation.

Project Management & Documentation

● Utilize DASH to manage project scheduling, budgets, compliance items, and field updates.
● Maintain detailed job notes, photos, and moisture readings in DryBook and DASH, ensuring consistency with Xactimate.
● Communicate workload and scheduling conflicts early; consult leadership as needed.
● For T&M projects, ensure daily entries, crew notes, and material logs are accurately documented in the on-site binder and reflected in DASH.

Estimating & Scoping

● Perform 360 mapping in Docusketch at initial inspection
● Complete sketches in Docusketch and scopes in Xactimate within 24–48 hours of loss.
● Ensure damage sources and migration lines are clearly defined.
● Provide field crews with daily scope details through DASH.

Project Tracking & Updates

● Monitor project value, budget status, and gross profit margins within DASH.
● Maintain daily progress updates and log all communications with adjusters and clients.
● Request approvals for extended drying times or scope changes via DASH and update all stakeholders accordingly.
● For Contractor Connection or Alacrity projects, provide daily updates per platform requirements.

Project Completion, Billing, & Collections

● Finalize Xactimate scope and reconcile all equipment counts, vendor charges, and photos within DASH.
● For T&M projects, review the binder for completeness and ensure all billing documentation is entered into DASH or directly into Xactimate.
● Confirm all vendor invoices are accurate and approved for direct billing under Servpro 10&10 structure.
● Obtain all required closeout documentation (Certificate of Satisfaction, Authorization to Pay) and upload to DASH.
● Achieve a 24-hour turnaround from pre-billing to final billing completion.
● Notify accounting via DASH when projects are ready for billing and approve all invoices through Bill.com.
● Responsible for follow-up and collection of final payment on all assigned projects

Qualifications

● Proven ability to manage multiple projects simultaneously.

● Comprehensive understanding of water, fire, and mold restoration processes.

● Proficiency in DASH, Xactimate, DryBook and MS Office.

● Excellent communication, organization, and client service skills.

● Strong attention to detail, documentation, and compliance accuracy.

● Effective decision-making and problem-solving skills.

● Able to work independently and collaboratively. Valid driver’s license and reliable transportation required.

Compensation: $50,000.00 - $60,000.00 per year

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Picture yourself here fulfilling your potential.

At SERVPRO® Springfield/Greene County, Nixa/Branson, you can make a positive difference in people’s lives each and every day! We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. We look forward to hearing from you.

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

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