Basic Functions:

The Accounts Payable Specialist & Job Costing Accountant is responsible for the day to day business requirements for the Accounts Payable & Job Costing functions.

Basic Requirements:

• High School Diploma or equivalent
• Experience working with large data sets
• Excellent administrative and process skills
• Advanced Excel knowledge and ability to create and review complex spreadsheets
• Working knowledge of payroll processing; experience with QuickBooks payroll software highly desired
• Intermediate level working knowledge with Microsoft Word
• Able to work to meet weekly payroll deadlines independently with changing priorities
• Pays close attention to detail with excellent proofreading skills
• Key Skills               
• Highly Organized
• Ability to multi-task and prioritize
• High level Communicator

Evaluated On:

• Quality of overall finished product
• Performance versus annual and quarterly goals
• Development and support of accounting departments
• Actual Skill Development versus Annual Skill Development Goals

Overall Duties Include:

• Recording Credit card receipts in QuickBooks via Expensify
• Recording all bills in QuickBooks and RMS as an Accounts Payable Function
• Maintaining new and existing Vendor Compliance
• Responsible for all functions of Job Closings
• Processing and recording Purchase Orders
• Completing vendor waivers

High Detail Job Accountabilities:

• Meet with Supervisor no less than weekly for Goal Setting and Review
• Visit field staff and job sites
• Attend and actively participate in leadership development trainings such as but not limited to selling, situational leadership, priority management, facilitation, conflict resolution and interviewing
• Participates in marketing and business development as the need arises
• Participates in the collection process of payment from customers
• Complete special assignments as requested by Supervisor
• Participates in emergency services when an “All hands on deck” scenario arises
• Participate in on-going problem solving and practicing continuous improvement of the department and company as a whole
• Participate in Paul Davis social events, Goal Setting and Review, All Team Meetings and as many other opportunities as possible to engage with the rest of the team
• This is a full-time, salaried position with typical hours from 8 am to 5 pm
• Hours required will vary with the needs of the business
• Compensation is evaluated on a yearly basis effective from the start date of employment of each calendar year. An annual reward planner (ARP) is completed at that time.
• Promotions and advancement within the position bring progressively greater challenge, learning, responsibility, and compensation.